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The Construction Contract Administration Knowledge Community (CCA) has been established to help our members better understand the issues, actions and resultant impact of the decisions required in this often neglected part of Project Delivery. It is our goal to provide clear answers to issues of concern to the Institute’s membership and share case studies and best practices. We further hope to provide guidance and direction in developing guidelines for new and evolving approaches to Project Delivery as well as guidance in the continuing education of our emerging young professionals.


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  • 1.  For Reference Drawings

    Posted 02-14-2023 01:22 PM

    What are these drawings? Architects often include these "reference dwgs" in the set, and to explain we include a General note stating " the Reference dwgs are provide to give an overall plan of the building and /or enlargement references only". But when facade access dwgs are provided (by consultant) those state these are for reference only  "refer to the Architectural or structural dwg." so why are they included in the CDs?  

    J Christopher AIA
    Steinberg Hart
    San Diego CA

  • 2.  RE: For Reference Drawings

    Posted 02-15-2023 07:56 PM
    I think the labeling (it's been done for a long time) is an effort to put distance for responsibility and liability between the architect and the document.
    "You need to know about this, and someone was smart/clever/talented enough to prepare it, but we leave the integration of the knowledge up to you."

    Similar to a note that I've seen on Civil Engineering drawings (which are drawn based on survey-derived information embedded in them) along the lines of "This drawing is not and does not purport to be a survey".

    "Refer to [another project consultant's drawing]" is just slightly more formal than "See Structural", etc.

    best regards,
    Joel Niemi
    - Architect

  • 3.  RE: For Reference Drawings

    Posted 02-16-2023 05:34 PM

    In general, when we say something is a "reference document" it is because we are not responsible for the data.  We didn't measure the space; calculate the loads or  verify the wall thickness.  We are simply passing along information from another source that is not subcontracted to us, or not responsible to us. 


    Regarding your façade access drawings, it may be that the façade access consultant is not contracted to the Architect but to the owner.   They are included in the CD set for contractor coordination.    (much like we would  have equipment placement drawings to assure that the owner can actually plug in the refrigerator that they are planning to buy.)


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  • 4.  RE: For Reference Drawings

    Posted 02-17-2023 12:13 AM

    More often than not when we apply a note "For Reference Only", the documents are for scopes to be performed by others. Either an adjacent project or work performed by an owner or owner's vendor. Usually the project will have points of coordination or overlap that will be coordinated by both parties meaning the projects contractor and other contractor/vendor.


    A better example would be an enabling project for a larger program running underground utilities across a campus, the drawings for the enabling project would be provided as "For Reference Only" for bidding contractors to fully understand their points of connection and any potential underground coordination points with work not performed under their contract.


    Miguel Antonio Martín,


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