We recently built new office space for 1200. Employees were located in three buildings across the city. The culture of the firm is very positive but many departments were isolated from each other resulting in silos. The new building space is open and provides natural light and views to all floors. Offices were located at the core of each floor respecting the "no one owns the window" philosophy. We worked with transition teams to make the move as painless as possible. Communication was the key to the success of the transition with meetings to provide an overview of the new building design and an overview of the new building amenities. Mock-ups were provided for the workstations/offices, furniture and technology. As the project progressed into construction, departments were toured through the site and building. Move teams were created as the project neared completion. The team leaders provided move schedules for packing and the phased departmental moves. All moves occurred over weekends with employees leaving their old buildings on a Friday and starting work in their new workspace the following Monday. All computers and phones were connected over the weekend.
Do you have experience in workplace transition and if so what did you do to make the experience as painless as possible?
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William Reeves AIA
Partner
Marmon Mok, LLP Architecture
San Antonio TX
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