Sorry, I didn't mean to imply that there is a special agreement for moonlighting project. I would use the AIA B105 Standard Form of Agreement between Owner and Architect, listing yourself as architect, legally organized as a sole proprietor. You need your client to acknowledge that they are hiring you alone, and not the firm you work for.
You may also want to state in Article 7 Other Provisions, something to the effect that your client understands that you are performing the work on your own premises, with your own equipment and software and that you are available for calls and meetings only outside of your normal work hours. You want to make it clear that they will not be benefiting in any way from the resources of your employer.
You should also address expectations about the project schedule, given that you will have limited time to work on their project. Unless you are ready to strike off on your own, you do not want to be torn between serving two masters.
Do your best to include a limitation of liability clause that limits your liability to a reasonable amount and no more than your insurance coverage.
Finally, be upfront with your employer about what you are doing, most (including myself) do not allow moonlighting, and would instead encourage the employee to bring the project into the office.
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Scott Rappe AIA, LEED AP
Kuklinski + Rappe Architects
Chicago IL
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Original Message:
Sent: 02-13-2018 17:27
From: Michael Hardy
Subject: Professional Liability Insurance
Scott, you mentioned a contract between Owner/Architect for moonlighting projects. Do you have a specific one you were referring too or is this something "homemade"?
I am considering getting some professional liability insurance for my side work but just starting to seeing what's out there.
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Michael Hardy AIA
Associate Principal
Roark Perkins Perry Yelvington
Little Rock AR
Original Message:
Sent: 02-13-2018 12:07
From: Scott Rappe
Subject: Professional Liability Insurance
To the above I would add the following: Make sure everyone involved understands the 'moonlighting' situation: your client, your employer and your insurance carrier. Even with your own coverage, your work outside the office carries potential risk to your employer. Make sure you have a formal AIA owner/architect agreement that makes it clear to your client that your employer is not connected to their project in anyway.
It sounds like you are approaching this professionally, good luck!
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Scott Rappe AIA, LEED AP
Kuklinski + Rappe Architects
Chicago IL
Original Message:
Sent: 02-12-2018 17:26
From: Michael Wijdoogen
Subject: Professional Liability Insurance
David,
I concur with the other statements the fees are very manageable as noted by others. I have Ames & Gough as my agent with CNA provides the policy. I plan on carrying for a long term. Worth getting especially at that rate!!!
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Michael Wijdoogen AIA
Architect
Herndon VA
Original Message:
Sent: 02-08-2018 16:15
From: David Robertson
Subject: Professional Liability Insurance
Does anyone know of a company that provides Professional
Liability Insurance to Architects on a moonlight basis?
I'm finding that most companies want you to provide
this on a full time basis.
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David Robertson AIA
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