I have worked with PDF's as our official documents for several years, a
couple of caveats that I would like to share.
1. If the documents are for progress or client review, remove your
seal, we use a cover note that states the documents are being prepared
by (insert the Licensed Architect who will eventually seal the drawings)
2. Make sure that you put an appropriate and in big letters, IN PROGRESS
NOT FOR PERMIT OR CONSTRUCTION, on each sheet.
3. Always include a copyright notice on any issued documents whether in
progress or for construction, you would hate to find out that your DD
drawings ended up on a different job site with another Architect.
4. Include the above information on your cover letter or transmittal
that you send with the PDF files.
5. Flatten and bind the PDF's so that they cannot be edited.
We have been doing this successfully and our clients appreciate the fact
that contractors or consultants can print out only the pages they need
and that they do not have to pay large Shipping bills to get prints sent
around the country.
Rob Woodhull, AIA, RA, NCARB
Robert L. Woodhull AIA, Architect and Planner
Original Message------
Thank you all for your input and for allaying any concerns. It sounds like issuing pdfs is not a concern as long as copyright is stated.
Thank you again.
Joana Tan Jamo, AIA, NCARB