The AIA Technology in Architectural Practice Knowledge Community (TAP) serves as a resource for AIA members, the profession, and the public in the deployment of computer technology in the practice of architecture. TAP leaders monitor the development of computer technology and its impact on architecture practice and the entire building life cycle, including design, construction, facility management, and retirement or reuse.
In most jurisdictions printed/plotted paper sets should be made for bidding. The number of sets vary on the specifications' bidding instructions. There may be legal bidding problems when questions arise between two equal bidders.
Problems happen from the bidding documents that are not absolutely perfect. The decision makers in an open meeting or in a closed meeting like the paper sets to negotiate a resolution before it gets legally confrontational.
A fourth party, plan rooms like Master Builders or similar, is also a good practice besides the Owner, successful Contractor, and Architect hard copies. Plus, an additional benefit is that small sub-contractors can supply their bids to general contractors.
In a perfect world everything would be paperless. However, there isn't any good reason to not make it easy for bidders that perfer not having all the various software, and therefore hardware, required for the many Owners and Architects wanting work completed.
8 years later, have they figured out file locking yet? My IT person keeps trying to get us to switch but to my knowledge the lock still doesn't work and I guarantee there will be issues without it... If you know that this now works, let me know if you know what level of dropbox you need to purchase as it appears the business version has more features and also do you sync to your desktop vs online access only (I assume online only for file lock). Note I know they have developed further for AutoCAD Web App but we are not interested in the web app.
Thank you for your response Charles. So to be clear, even the business version does not do file lock? If that is the case, it just won't work for my team. There is too much back and forth sharing of plans and site plans. Thank you!