Technology in Architectural Practice

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The AIA Technology in Architectural Practice Knowledge Community (TAP) serves as a resource for AIA members, the profession, and the public in the deployment of computer technology in the practice of architecture. TAP leaders monitor the development of computer technology and its impact on architecture practice and the entire building life cycle, including design, construction, facility management, and retirement or reuse.

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Asana vs Trello vs Monday - Project Managemenet/Task Apps

  • 1.  Asana vs Trello vs Monday - Project Managemenet/Task Apps

    Posted 08-06-2020 18:48
    We have a small firm of 5.  Now that we are working remotely due to Covid-19, efficiency has dropped dramatically.  We are actively looking for a new mobile software/app that will allow us to all stay on the same page with each project and help the 2 interns know which task to tackle next - without having to ask.  We have a high volume of projects for a small firm with a consistent load of 15 or more projects at any given time so juggling this amount of projects has become very difficult.  Any thoughts on Asana/Trello/Monday or something else?  Thank you.

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    Shaun Luttrell AIA
    President
    Luttrell Architecture, LLC
    Tampa FL
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  • 2.  RE: Asana vs Trello vs Monday - Project Managemenet/Task Apps

    Posted 08-07-2020 17:37

    I'm not familiar with Asana or Monday but have been using Trello for several years and love it.  The more I use it the more applications I find for it.  I've used it for a general project team To-Do list, planning the drawing set and assigning responsibilities, and tracking construction administration processes.  I have also used it for different organizations I'm with to do strategic planning and track annual recurring tasks.  So far I have found the free version adequate, but can see how some of the additional features and Power-Ups could make it even more efficient.



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    Steven Groth AIA
    Uihlein/Wilson - Ramlow/Stein Architects
    Milwaukee WI
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  • 3.  RE: Asana vs Trello vs Monday - Project Managemenet/Task Apps

    Posted 08-07-2020 17:46

    Have you tried Notion? it's a very powerful combination of Evernote, Google Keep, Database and more
    Check 30x40 youtube channel and website for his insights on architecture usage. He also provides free templates.

    We currently use at our office M-Files, which is more centered toward document control and workflow. Since it's all stored in our server (or in the cloud, if chosen so) working at the office or from home makes no difference at all. Collaboration remained an issue, though.

    I'm testing Notion right now, to address those collaboration shortcomings.



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    Gustavo Ribeiro Intl. Assoc. AIA
    Principal
    Sito Arquitetura
    Belo Horizonte
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  • 4.  RE: Asana vs Trello vs Monday - Project Managemenet/Task Apps

    Posted 08-07-2020 23:49
    Edited by Charles Ou-Yang 08-07-2020 23:49
    I'm excited! Can't believe 30x40 is using Notion!!

    Yes, Notion is the next up from Trello. I think Kanban is more useful than Gantt chart, as we're not trying to manage what to do in 2 months, we're only trying to focus on what to do right now. Kanban works like a work tag.

    I think Asana and Monday both try to integrate the $$ factor into the project management, but I think higher end software would work better, and necessary when you have HR. With a team of 5, you're not worried about a person's hourly output, but instead simply, what do we need to do next.

    Notion is incredibly customizable, but that also means it requires an organized person to also learn the software. It's not difficult, but it's like Lego, you have to build your system.

    What I like about Trello or Notion, is that you can have a work tag, for example, "zoning research" and the person can hand off that project to the DD person, with all the important information in one place. For a longer list of notes, Notion does better, as it combines Trello with Evernote. If you are heavy in saving everything into Folders, then Trello would work just fine.

    I also think Slack is helpful, as it directs messages by channels. Emails get messy, but a channel can hone in discussions pertaining certain projects. The chat method is also helpful in that you don't need context as you would with emails. Microsoft Teams seems to be the popular choice for those that use Office365.com.

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    Charles Ou-Yang Assoc. AIA
    Partner
    Ball Architecture
    Irvine CA
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  • 5.  RE: Asana vs Trello vs Monday - Project Managemenet/Task Apps

    Posted 08-07-2020 18:16
    I'd absolutely recommend Asana for task-based deliverables. We used it (along with an inter-office messaging app) to delegate both when in-office & remotely. The web-based application can be as simple or as robust as you'd like it to be, & it also allows you to keep track of the project's progress overall. There is also a plug-in for the web-based Instagantt (Gantt Chart) app which helps to construct & visualize project schedules.

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    Carlos Augusto Garcia AIA
    Project Principal
    M-Rad Architecture
    Playa del Rey CA
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  • 6.  RE: Asana vs Trello vs Monday - Project Managemenet/Task Apps

    Posted 08-08-2020 17:37
    Thanks for replying.  Do you use the free Asana platform or a paid version?

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    Shaun Luttrell AIA
    President
    Luttrell Architecture, LLC
    Tampa FL
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  • 7.  RE: Asana vs Trello vs Monday - Project Managemenet/Task Apps

    Posted 08-10-2020 20:22
    I am still using the free version.  I have not, as of yet, had a need for the premium features.

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    Kenneth Crutcher AIA
    Crutcher Studio Architects
    Farmington MI
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  • 8.  RE: Asana vs Trello vs Monday - Project Managemenet/Task Apps

    Posted 08-09-2020 11:06

    I like both Teamwork and Basecamp

    Both are excellent online solutions

    Also, Microsoft Teams and Webex video calling and using your video when you collaborate can be quite helpful.



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    Daniel Ayers
    Principal
    Stage Right Solutions
    Blue Springs MO
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  • 9.  RE: Asana vs Trello vs Monday - Project Managemenet/Task Apps

    Posted 08-09-2020 16:55
    We are a small firm as well that has been primarily working remotely, even before the pandemic. We have tried a few different project management tools including Notion, and Monday (and excel, don't want to talk about it). We are currently on Zoho because it offers various solutions for project management as well as other integrated tools for general business management. Also, the pricing is fairly reasonable, there are free trials and some free features, and you can just buy what you need. For reference we currently have around 30 active projects.

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    Nicholas Voell-White Assoc. AIA
    Director of BIM Implementation
    AEC-Technologies
    Redondo Beach CA
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  • 10.  RE: Asana vs Trello vs Monday - Project Managemenet/Task Apps

    Posted 08-10-2020 11:34
    I have been using Asana for a few years as a project management tool.  It work great for remote teams and has some good features that I find fit well with architecture work flow.  

    I'd be happy to share tips, tricks and best practices. 

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    Kenneth Crutcher, RA, AIA, NCARB
    crutcherk@crutcherstudio.com
    313-477-1741

    Crutcher Studio
    Architecture Design
    P.O. Box 22 Farmington, MI 48332
    www.crutcherstudio.com
    Office: 313-967-9920 
    Office: 248-522-6230
    Fax: 313-731-0125






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