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Documentation and Increase in Virtual Meetings

  • 1.  Documentation and Increase in Virtual Meetings

    Posted 10-21-2020 01:36 PM
    With the dramatic increase in the use of virtual meetings during programming, design and construction, do firms need to create practice policy associated with documentation of project meetings?  How is your firm addressing this?

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    Michael Katzin AIA
    President
    Michael Katzin Project Services, LLC
    Johns Creek GA
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    TAP Building Connections Congress (virtual event) Feb 4-25. Click here to learn more and register


  • 2.  RE: Documentation and Increase in Virtual Meetings

    Posted 10-22-2020 11:00 AM

    In terms of documentation, our firm is not handling virtual meetings any differently than in-person meetings or conference calls, I do not see why you would need to. We keep meeting minutes as we would with any other meeting and distribute them as appropriate. 

    Are you experiencing a difference in virtual that requires a new protocol?



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    [ Nea May] [Poole] AIA
    [Principal]
    [Poole & Poole Architecture, LLC]
    [Midlothian, ] [Virginia]
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    TAP Building Connections Congress (virtual event) Feb 4-25. Click here to learn more and register


  • 3.  RE: Documentation and Increase in Virtual Meetings

    Posted 10-22-2020 05:49 PM
    Yes, there still needs to be formal documentation of meetings.  Written notes are still good - if you are able enough on your platforms, you can also record the meeting.  If that, make sure all parties concur with being recorded, even if the recordings are secure.

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    Edmond Gauvreau, FAIA
    Washington, DC
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    TAP Building Connections Congress (virtual event) Feb 4-25. Click here to learn more and register