I used to work for a firm where I processed all disciplines incoming and outgoing submittals for each of my projects as well as completing reviews. For small jobs with limited submittals among disciplines it worked fine, but when with some of the larger projects, especially ones with a large team of sub-consultants, just the administrative submittal processing could become overwhelming.
The firm I am with currently has a single point of contact within our construction management group that processes all incoming and outgoing submittals for the majority of our projects with the design architects and engineers completing the submittal reviews. It was an adjustment for me because processing submittals for my projects at my previous firm had allowed me to keep better track of timelines for reviews and identify need for cross-disciplinary reviews. The upside is that the time I used to spend on the administrative processing is now available for submittal reviews and other CA activities.
With this single point of contact system, submittal processing, as well as RFI's, is done through a project management software, and we have two individuals who monitor the submittals.
Hope this helps.
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Robyn Wolf, AIA
Architect
Richard L. Bowen and Associates
Cleveland, OH
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Original Message:
Sent: 04-26-2017 11:10
From: Brett Hallacher
Subject: Submittal Processing between multiple CA's
A question for the group:
What is the best way to organize / process submittals among a group of CA's?
With CA's carrying multiple projects, submittals can stack up quickly, add on traveling and it becomes tough for the individual CA to process everything in a timely manner. Since we're not all busy at the same time we can share the work load, but is that best organized by sending all submittals to a central person who acts as a gate keeper or is it better to have each CA responsible for finding assistance? Perhaps your firm handles submittals altogether differently which would be beneficial.
All thoughts and suggestions are welcome.
Respectfully,
Brett W. Hallacher
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Brett Hallacher
Construction Administrator
Reese Lower Patrick & Scott, Ltd.
Manheim PA
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