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For those of us using MS Outlook/Exchange Server email what are people using to manage the ever-increasing flow of purely digital communication? It's becoming more common that project info, directives, RFI's etc. are received as simple emails. For almost 20 years we have been using Outlook public folders for each project with subfolders for owner, consultant, contractor, etc. messages. By enforcing a standard syntax for the subject: <job number><job name><subject> we have been able to have firm-wide access in an easily searchable format. Capturing and retrieving has worked very well. Microsoft in their infinite wisdom has begun degrading functionality for public folders (can no longer do a search as of Outlook 2016) and in the next version of Exchange Server will disappear altogether. I'm now looking for a replacement tool. Most seem to be SharePoint based add-ons that add functionality inside the Outlook client, MarcoView and Colligo as examples. Has anyone found a product they liked? We've looked at moving to Gmail/Google Docs and other in the cloud options, would much rather stick with Outlook.
We use RoundhousePM (www.roundhouselabs.com). It's the perfect fit for what we need to manage projects outside of our office. It's web based and handles document distribution for our plans and specs, RFI's, submittals, etc. and it's very affordable.
Craig James, AIA – Founding Principal PRAXIS3 architecture + multidisciplinary design
100 Peachtree Street NW, Suite 1450 Atlanta, GA 30303 678-904-7424 direct 404-784-4304 mobile email@example.com www.praxis3.com