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Depending on the size of your firm and how your project management is set up, Ajera is a much more complete package. We have never used Quickbooks because I don't believe it tracks your project time and project management, which is the biggest difference. We also use Ajera for payroll. The chart of accounts that seems standard with Ajera is very complete. Personally Ajera is a great product with good support. I feel the support is critical.
Cynthia Muller, AIA
700 N Sangamon St
Chicago, IL 60642
We have run Ajera and Quickbooks side by side for over 12 years. We were almost a Beta tester, it seemed. Ajera does not have the accounting rigor, and their help staff can't answer accounting questions, that would allow me to trust it in real financial record keeping. The lack of drill-down really hurts the credibility. Quickbooks, on the other hand, doesn't do a good job at all of payroll time or project cost tracking. Ajera's invoices are also much more A/E friendly. We use Ajera for time-tracking, invoicing, and project cost tracking while Quickbooks generates payables, company financials, and tax information. We use Paychex for payroll. Our bookkeeper comes in once a week to do cross entry. We have a 15 person firm with lots of publicly funded projects.
Barbara J. Thornton, AIA, LEED AP
Brewster Thornton Group Architects
150 Chestnut Street Providence, RI 02903 | www.brewsterthornton.com | P: 401.861.1600
Ajera is a great product. For those who don't know, Deltek acquired Axium and the Ajera software product in 2014, but it seems they kept much of Axium's original development, support and sales teams intact in Portland, OR.
In addition, if you haven't looked at Clearview Software's InFocus product, it is also quite good. Not as well-known as Ajera, but it has really improved over the last 2-3 years. Based on recent experience, it was about half the price of Ajera for a firm with 25 users, which may be important for smaller firms.
I led a recent client through a formal software selection process to replace QuickBooks and Tenrox, and they selected InFocus over Ajera. But about 1.5 or 2 years ago, I supported a different firm's software selection process and they selected Ajera over InFocus – this firm was also moving off of QuickBooks. So both are good systems to consider, and both products scale well for firms with more than 100, and even 200, users.
Both InFocus and Ajera are touted as being easier to use than Deltek's Vision product, which appears to be better suited only for larger firms (e.g., more than 250 or 300 users). I've heard, but haven't substantiated, that Vision is harder for project managers to use, but provides more controls and complex configuration options than what smaller firms typically need.
Check out InFocus at https://clearviewsoftware.net/.