Hey John,
We use BQE's BillQuick platform for project management and accounting. I know they offer an online version as well although we use the desktop version which has some more feature functionality. But as far as time management goes it has a recorder if you want to use time tracking or just entering time details and notes associated to a specific project and activity.
I've used Deltek before (as a user and administrator) and BillQuick is similar for time tracking in my opinion - at much less of a cost. You get to keep your arm and leg and pay about $20 a month a user for the online access. The desktop version has more integration and features in your office is a little larger.
As a whole we researched various different platforms; Infocus Clearview, BQE BillQuick, ArchiOffice, Axium Ajera (which is now part of Deltek), and a few other options for time tracking, project management and accounting - QuickBooks, Xero, Kashoo, Freshbooks, Intacct, Praesto AE, and a few others.
Personally thought BQE BillQuick was the best overall option and I really haven't been disappointed - regular annual releases, training & support, free webinars, etc. Customization is available for a price but I haven't really jumped into that pond yet.
Hope this helps,
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Neil Silva, AIA, LEED AP, MBA
Owner / Architect
8TFive Studio, LLC
East Freetown MA
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Original Message:
Sent: 06-26-2015 18:18
From: Paul Poirier
Subject: Software Used by Small Firms
John:
We are using QuickBooks Pro Timer which can be expanded to multiple employees if you ever go there. We have adapted the categories and classifications to coordinate with our proposal format. It feeds into a quickbooks billing system. We used excel prior to this for tracking multiple employees, but with this software combo we are able to see actual hours spent week to week if we stay current with our time entries. I hope this helps.
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Paul Poirier AIA
Paul Poirier + Associates
Santa Barbara CA
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Original Message:
Sent: 06-25-2015 22:16
From: John Downie
Subject: Software Used by Small Firms
I have a question about software: what do people use for tracking time? I'm a one-man show with multiple project time every day. So far, I've been using Excel, but it's time-consuming (no pun intended). I'm sure there are programs designed to track time and then produce invoices that are not called Deltek.
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John Downie AIA
John V. Downie, AIA, LEED-AP
Newton MA
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Original Message:
Sent: 06-12-2015 18:14
From: Michael Malinowski
Subject: Software Used by Small Firms
This message has been cross posted to the following Discussion Forums: Small Project Practitioners and Small Firm Round Table .
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I'm exploring the potential for Software Discounts as a small firm AIA benefit. Individually we are 'microscopic' customers; but perhaps as a group we might play a different role in the marketplace. Take a minute and share what software you use (or would like to use) on this open Google Doc, and also view the data to date.
https://docs.google.com/spreadsheets/d/1jVo74FdPc7hqMr8JdQ3Uamku3XM0b9q7FZbOlFBA-Pk/edit?usp=sharing
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Michael Malinowski AIA
AIACC President Elect
Applied Architecture, Inc.
Sacramento CA
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